Save your supply chain for quick access to risk data in the future. You will also receive notifications about changes in the risk profile of countries in your supply chain. You will need to create a supply chain for each country of origin that you source from.
Shall be collected if there is no CITES or FLEGT license available for the imported product
Verify that Sustainable Forest Management Plan and the required approval are as followed: Private company-owned plantations who invest their own money to establish plantations: no approval required. For other organizational forest owners (State-owned or private company-owned plantations which were invested in by State’s funds): Provincial People's Committee shall approve
Check if the State-owned and private company-owned plantation has SFM plan as legally required and approved by the appropriate authority
Check for information of the contractor and contractee, as well as information on the rights and responsibilities of each party.
For main harvesting of wood, as well as salvage collection of wood from planted forests whose ownership is represented by the State:
The information on forest owner, location, species, quantities, and quality between the harvest plan and the packing list of forest products should be tallied.
Check that the organization does not have any export tax debt, late payments to due dates at Viet Nam Custom website: https://www.customs.gov.vn/Lists/CongKhaiThongTin/ViewDetails.aspx?ID=38 (only in Vietnamese). This link lets you access the list of businesses that have export tax debt or late payments by provinces. It is necessary to know the border gate through which the company exported the goods to consult the list of that correspondent province.
The plans shall be available and it shall be ensured that procedures are implemented and followed.
The plan shall be prepared by the employer (SFMP for State-owned and private company owned plantation) and are relevant for workers employed with a labour contract.
Relevant to collect FLEGT license if timber is imported from a country that has entered a Timber Legality Agreement with EU and has an operative FLEGT licensing system
Collect FLEGT license if timber is imported from a country that has entered a Timber Legality Agreement with EU and has an operative FLEGT licensing system
Regarding the risk that the forest owner does not implement the plans:
- Request for their record of the report on the results of implementing their SFM plan submitted to the District Department of Agriculture and Rural Development before 10th December annually.
Shall be collected if timber is listed in a CITES Appendix for the country of origin. Collect:
Verify the existence of the CITES export permit and validate the information on the document. Check date of issue and validity. The effective period of the export or re-export permit is 6 months and 12 months for the import permit.
All cross-border trade of CITES-listed species shall be documented and accompanied by required export, import, and re-export certificates issued by competent authorities (CITES Management Authorities). Note that there is a risk that permits have been obtained fraudulently.
For harvesting of wood from planted forests whose ownership is represented by the State:
Harvesting Plan prepared by forest owner or harvesting entities (Form No. 08, Circular 27/2018/TT-BNNPTNT) to be submitted to the authority that has approved the budget funds for forest planting for its decision and local forest protection authority for information and monitoring.
For Harvesting of rubber wood in VRG or state-own enterprises:
Approved harvest plan called "Decision on Rubber plantation liquidation."
For salvage collection of wood from planted forests whose ownership is represented by the State:
The report shall be prepared by the forest owner to be submitted to the authority that has approved the budget funds for forest planting for its decision; and local forest protection authority for information and monitoring.
VAT invoices (for e-invoice) can be validated using the following database: http://tracuuhoadon.gdt.gov.vn/tc1hd.html
Business Registration Certificates can be validated using the fNational Business Registration Portal: https://dichvuthongtin.dkkd.gov.vn/inf/default.aspx
Verify that H&S training has been completed.
Verify that H&S training has been completed. Relevant for workers without labour contract (in case of freelance work/work less than one month)
Consult the Department to gather information on the results of annual inspections for the company
Conduct verification audits of upstream suppliers, which may include forest level audits - check critical control points in the supply chain, CoC system or due diligence system.
Observe if child labour is used at the forest sites
Verify that the SFM plan of the forest owner has been implemented in the field (if possible)
On-site verification of operational activities to:
Timber test samples of purchased material to identify the species or origin of timber and verify that timber purchased corresponds to the harvesting permit or authorisation required.