Legally Required Document

Title in original language: Bảng kê lâm sản

Applicable to: All entities within the timber supply chain

Holder of Document: Both seller and buyer of the forest products 

Signature required by:
Seal (if a company) and Signature of the forest products owner (either seller or buyer of the products)

Key considerations when checking the doc:
□ Is the packing list signed (and sealed, if issued by a company) by the owner?
□ Are the name and details of the owner the same as in other documents, such as business registration, land-use right certificate, invoice, sales contract…?
□ Do the product description, species, volume, or quantity match other documents such as invoice, sales contract, and/or delivery note?
□ Check whether the document date is reasonable, e.g., after the timber harvest date or after the date of the sales contract?

Purpose and content of document:
A packing list of forest products must be prepared by the forest product owner after harvesting, or when purchasing, transporting, exporting forest products, or when preparing an application for the export of forest products. Each shipment on any means of transport must accompany a packing list of forest products. Contents of the packing list include name and contact details of the owner, tax code (if a company), the origin of forest products (e.g., plantations, natural forest or imported material, etc.), invoice number (if any), time, route and mode of transport, Signature of the owner, and details of forest products (species, quantity, measurements, and weight or volume).

Evidence limitations and weaknesses:
There are no centralized or publicly available databases to verify information on the packing list.
Since the owner prepares the packing list and is held responsible to the law for the declared contents and origins of forest products in the list, it is easily falsified.