Country Risk Profiles

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List of risk mitigation options

If a risk has been identified for a specific commodity, then that risk will have to be mitigated before sourcing from the country of origin. Addressing a risk can be done by verifying documentation, or it can require onsite field verification. It can also include engaging with local communities. The complexity of such risk mitigation efforts will depend on the risk identified and the country of origin. Below is an overview of recommended actions for mitigating risks. The mitigation measures have been grouped by the types of actions relevant for the respective country. If you want to see each risk listed with the relevant mitigation options, please go to the Risk Overview tab. Please mind that risk mitigation is the responsibility of the purchaser of the product. This requires that the purchaser shall assess if the risk has been adressed.
Document verification
Stakeholder consultation
Field verification
Document verification
Collecting and validating relevant documents is a crucial part of identifying and assessing supply chain risks. A critical review of the documents is vital to mitigating risks and understanding their information value. Always be aware of the dangers of fraudulent documentation.
Risk mitigation options
1
Concession/lease agreement
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Concession/lease agreement
Concession/lease agreement for tree plantation by the Ministry of Natural Resources and Environment or Provincial/City Offices of Natural Resources and Environment: legitimates right of holder regarding commercial tree planting; allows checking of whether authorities were empowered to sign agreement; shall include accurate description of concession borders and a map. Date of map must correspond to date of the signing of the agreement
MARK AS DONE
Mitigation Option : Verify Concession/lease agreement
Concession/lease agreement for tree plantation by the Ministry of Natural Resources and Environment or Provincial/City Offices of Natural Resources and Environment: legitimates right of holder regarding commercial tree planting; shall include accurate description of concession borders and a map. Date of map must correspond to date of the signing of the agreement.
MARK AS DONE
Mitigation Option : Verify Concession/lease agreement
Concession/lease agreement for tree plantation by the Ministry of Natural Resources and Environment or Provincial/City Offices of Natural Resources and Environment: legitimates right of holder regarding commercial tree planting; shall include accurate description of concession borders and a map. Date of map must correspond to date of the signing of the agreement. The ownership of surrounding plantation concessions shall be investigated to verify if one person/company owns several adjacent concessions. This could indicate that what is officially listed as several plantation concessions on paper in fact is run as a single large concession plantation in violation with legal requirements
MARK AS DONE
Mitigation Option : Verify Concession/lease agreement
Concession/lease agreement for tree plantation by the Ministry of Natural Resources and Environment or Provincial/City Offices of Natural Resources and Environment: legitimates right of holder regarding commercial tree planting; allows checking of whether authorities were empowered to sign agreement; shall include accurate description of concession borders and a map. Date of map must correspond to date of the signing of the agreement
MARK AS DONE
Mitigation Option : Verify Concession/lease agreement
Concession/lease agreement granted by the state for hydropower dam construction, mining etc. Or for tree plantation by Ministry of Natural Resources and Environment or Provincial/City Offices of Natural Resources and Environment. The document can be used to identify if concession overlaps village areas; contract considers right of local population, and terms require mitigation of damage and compensation for damage, relocation expenses (including provision of appropriate source of subsistence).
MARK AS DONE
2
Arial and satellite maps
Source Types:Plantation timber – concessions
Mitigation Option : Verify arial and satellite maps
Visual validation of boarders could also be confirmed through arial and satellite maps.
MARK AS DONE
Mitigation Option : Verify Arial and satellite maps
Visual validation of boarders could also be confirmed through arial and satellite maps.
MARK AS DONE
3
Map of national forest categories
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Map of national forest categories
Provide an indication of possible location of forest management unit and potential risk in case of overlapping of development project or plantation with officially designated forest categories.
MARK AS DONE
Mitigation Option : Verify Map of national forest categories
Verify to find out whether timber sources are situated within protection or conservation forests
MARK AS DONE
Mitigation Option : Verify Map of national forest categories
Map of national forest categories: to find out whether timber sources are situated within protection or conservation forests.
MARK AS DONE
4
Village Forest Management Agreement
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Village Forest Management Agreement
The existence of the document reduces risk of possible violations of rights of villagers. The document can be used to assess compliance of location of timber source (tree plantation, forest conversion under development project etc.) to zoning of village area.
MARK AS DONE
Mitigation Option : Verify Village Forest Management Agreement
Village Forest Management Plan and map with zoning of village forests: to find out whether plantation or area with forest conversion falls within village conservation or protection forests
MARK AS DONE
5
Social and environmental impact assessment
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Social and environmental impact assessment
Social and environmental impact assessment, including appropriate resolution measures: must be undertaken and approved before concession agreement is signed; must provide evidence that area lacks productive forests and complies with definition of degraded forest or barren land (in case of concession for establishment of tree plantation), to substantiate absence of irreversible negative effect, and to provide measures for reforestation and/or compensation of negative social and environment impact; must provide proof of consultations with stakeholders.
MARK AS DONE
Mitigation Option : Verify Social and environmental impact assessment
Social and environmental impact assessment, including appropriate resolution measures: must be undertaken and approved before concession agreement is signed; must provide evidence of consultations with stakeholders.
MARK AS DONE
Mitigation Option : Verify Social and environmental impact assessment
Social and environmental impact assessment, including appropriate resolution measures: must be undertaken and approved before concession agreement is signed; must provide evidence that area lacks productive forests and complies with definition of degraded forest or barren land (in case of concession for establishment of tree plantation), to substantiate absence of irreversible negative effect, and to provide measures for reforestation and/or compensation of negative social and environment impact; must provide proof of consultations with stakeholders
MARK AS DONE
Mitigation Option : Verify Social and environmental impact assessment
Social and environmental impact assessment, including appropriate resolution measures: must be undertaken and approved before concession agreement is signed; must provide evidence that area lacks productive forests and complies with definition of degraded forest or barren land (in case of concession for establishment of tree plantation), to substantiate absence of irreversible negative effect, and to provide measures for reforestation and/or compensation of negative social and environment impact; must provide proof of consultations with stakeholders.
MARK AS DONE
Mitigation Option : Verify Social and environmental impact assessment
Environmental impact assessment: must be undertaken and approved before granting concession; to check whether irreversible negative impact on environmental value was considered, and what measures were taken to mitigate and compensate negative impact.
MARK AS DONE
Mitigation Option : Verify Social and environmental impact assessment
MARK AS DONE
6
Maps of village land
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Maps of village land
The existence of the document reduces risk of possible violations of rights of villagers. The document can be used to assess compliance of location of timber source (tree plantation, forest conversion under development project etc.) to zoning of village area.
MARK AS DONE
7
Plantation certificate
Source Types:Plantation timber – smallholders
Mitigation Option : Verify Plantation certificate
MARK AS DONE
8
Zoning of village forests
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Zoning of village forests
The existence of the document reduces risk of possible violations of rights of villagers. The document can be used to assess compliance of location of timber source (tree plantation, forest conversion under development project etc.) to zoning of village area.
MARK AS DONE
9
National and provincial annual logging plans/quotas
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify National and provincial annual logging plans/quotas
National and provincial annual logging plans/quotas approved by the National Assembly and the Ministry of Agriculture and Forestry: relevant quota has to be included in Annual Logging Plan for current year.
MARK AS DONE
Mitigation Option : Verify National and provincial annual logging plans/quotas
National and provincial annual logging plans/quotas approved by the National Assembly and the Ministry of Agriculture and Forestry
MARK AS DONE
10
Forest management plan
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Forest management plan
Forest management plan for production forest area endorsed by the Department of Forestry of the Ministry of Agriculture and Forestry: forest management plan must be approved for concerned production forest area; allows verification of information on location of logging sites, annual allowable cut, as well as composition of tree species available for logging.
MARK AS DONE
Mitigation Option : Verify Forest management plan
Plantation management plan for registered plantation: includes information on location of parcels allocated for logging in current year, age structure and planted species.
MARK AS DONE
Mitigation Option : Verify Forest management plan
Village Forest Management plan: includes information on areas allocated for smallholding tree plantations, age of plantations, planted tree species.
MARK AS DONE
Mitigation Option : Verify Forest management plan
Forest management plan for production forest area, pre-logging inventory, and tree marking report: protection sites (habitats of rare wildlife species, areas with high biodiversity) and trees of prohibited species shall be mapped and set aside.
MARK AS DONE
Mitigation Option : Verify Forest management plan
Check that teak was is not included
MARK AS DONE
Mitigation Option : Verify Forest management plan
Village Forest Management Plan and map with zoning of village land/forests: to find out whether forest management plans for production forest areas reckon with these documents; in case of conversion, mitigation and compensation measures must be commensurate with type and value of converted lands.
MARK AS DONE
Mitigation Option : Verify Forest management plan
Village Forest Management Plan and map with zoning of village forests.
MARK AS DONE
11
Operational plan
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Operational plan
Operational plan on village development, participation of local people, benefit sharing etc.: must be undertaken and approved before concession agreement is signed. Must include maps with accurate borders of clearing areas, proofs of consultations with stakeholders, information on compensation to, and benefit sharing with, affected local population.
MARK AS DONE
Mitigation Option : Verify Operational plan
Operational plan on protection of water resources and environment, land clearing, village development, participation of local people, benefit sharing etc.: must be undertaken and approved before concession agreement is signed. Must include maps with accurate borders of clearing areas, proofs of consultations with stakeholders, information on compensation to, and benefit sharing with, affected local population
MARK AS DONE
Mitigation Option : Verify Operational plan
Operational plan on protection of water resources and environment: for development projects and tree plantations
MARK AS DONE
12
Pre-logging inventory and tree marking report
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Pre-logging inventory and tree marking report
Pre-logging inventory and tree marking report approved by Provincial Agriculture and Forestry Office: must be undertaken in year preceding logging season, and must include maps in accordance with requirements; data from tree marking report (species, sizes, volumes) must match specification of timber on sale.
MARK AS DONE
Mitigation Option : Verify Pre-logging inventory and tree marking report
Pre-logging inventory: protection sites (habitats of rare wildlife species, areas with high biodiversity) and trees of prohibited species shall be mapped and set aside.
MARK AS DONE
Mitigation Option : Verify Pre-logging inventory and tree marking report
Check that teak was is not included
MARK AS DONE
Mitigation Option : Verify Pre-logging inventory and tree marking report
Pre-logging inventory and tree marking report: basic information on permitted timber for logging for comparison with log list and checking of its validity.
MARK AS DONE
13
Land title for private land or a three-year Temporary Land Use Certificate for tree planting
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Land title for private land or a three-year Temporary Land Use Certificate for tree planting
Land title for private land or a three-year Temporary Land Use Certificate for tree planting issued by the District Office of Natural Resources and Environment/District Agriculture and Forestry Office: legitimates right of holder to conduct commercial tree planting. Documents must include accurate descriptions of borders as well as a map
MARK AS DONE
14
Logging plan
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Logging plan
Logging plan approved by the supervision committee responsible for logging management or by Provincial Agriculture and Forestry Offices (for conversion timber): must be undertaken in year preceding logging season and include maps in accordance with requirements; data from tree marking report (species, sizes, volumes) must match specification of timber on sale
MARK AS DONE
Mitigation Option : Verify Logging plan
Review Annual Logging Plan to verify that relevant quota has been included for current year
MARK AS DONE
Mitigation Option : Verify Logging plan
Logging plan: shall contain measures on environmental protection (forest roads shall not cross steep slopes or go along river banks, temporary bridges shall be built over streams).
MARK AS DONE
Mitigation Option : Verify Logging plan
Logging plan (for conversion timber): borders of logging area must comply with project design (route of road or transmission line, maximum flooding level of reservoir etc.)
MARK AS DONE
Mitigation Option : Verify Logging plan
Logging plan (for conversion timber): to find out whether logging area falls within protection or conservation forests
MARK AS DONE
15
Logging area
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Logging area
Confirm plans are in accordance with legal requirements, and that maps correspond to actual delineation and situation on the ground.
MARK AS DONE
Mitigation Option : Verify Logging area
Verify that the development project from where the timber is originating fromis not placed within conservation/protection forests
MARK AS DONE
Mitigation Option : Verify Logging area
Visual inspection of harvesting sites to confirm that health and safety regulatons are in place, including verification of use of PPE, forest camp facilities.
MARK AS DONE
16
Business registration certificate
Source Types:Plantation timber – concessionsPlantation timber – smallholdersConversion timberTimber sourced via selective logging and concessions in natural production forestVillage forests
Mitigation Option : Verify Business registration certificate
Document confirms legitimate right to deal with logging operations and to harvest plantation timber for commercial use.
MARK AS DONE
Mitigation Option : Verify Business registration certificate
MARK AS DONE
Mitigation Option : Verify Business registration certificate
Copy of Business Registration Certificate authorised to exercise timber business.
MARK AS DONE
17
Basic document justifying necessity of forest conversion
Source Types:Plantation timber – concessions
Mitigation Option : Verify Basic document justifying necessity of forest conversion
Basic document justifying necessity of forest conversion allows checking of whether authorities were empowered to sign agreement; shall include accurate description of concession borders and a map. Date of map must correspond to date of agreement’s signing.
MARK AS DONE
18
Maps of tree plantation, plantation management plan for registered plantations
Source Types:Plantation timber – concessions
Mitigation Option : Verify Maps of tree plantation, plantation management plan for registered plantations
Verify to find out whether plantation falls within conservation or protection forests
MARK AS DONE
19
Contract for logging in areas with infrastructure development, mining, tree and industrial crop plantations
Source Types:Conversion timber
Mitigation Option : Verify Contract for logging in areas with infrastructure development, mining, tree and industrial crop plantations
Contract for logging in areas with infrastructure development, mining, tree and industrial crop plantations between specially appointed committee responsible for logging management and operator, and logging permit issued by the supervision committee: thecontractor shall be a state logging unit. In cases where the contractor is a concession holder or its associate company, this can be indicative of illicit activities.
MARK AS DONE
20
Decision on conversion of degraded and barren forest lands
Source Types:Plantation timber – concessions
Mitigation Option : Verify Decision on conversion of degraded and barren forest lands
Decision on conversion of degraded and barren forest lands made by authorities of different levels (municipal, district, province, national) depending on area: confirms that decision on conversion was made by authorities according to their mandate.
MARK AS DONE
21
Approval of District office of Agriculture and Forestry
Source Types:Conversion timber
Mitigation Option : Verify Approval of District office of Agriculture and Forestry
Approval of District office of Agriculture and Forestry or by Provincial or Vientiane Capital Agriculture and Forestry Offices via a request to District Agriculture and Forestry Offices for verification of registered plantations is required.
MARK AS DONE
22
Study on socio-economic information and appropriateness to natural conditions, land tenure rights
Source Types:Plantation timber – concessions
Mitigation Option : Verify Study on socio-economic information and appropriateness to natural conditions, land tenure rights
Document must be undertaken and approved before concession agreement is signed; must include information on existence or absence of third party rights; provides evidence that area lacks productive forests and complies with definition of degraded forest or barren land (in case of concession for establishment of tree plantation).
MARK AS DONE
23
Government permission
Source Types:Conversion timber
Mitigation Option : Verify Government permission
Government permission is required for logging of prohibited tree species (in case of forest conversion).
MARK AS DONE
24
Log list
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Log list
Log list: made at log yard II.​ Volumes, composition of species, and sizes in log list shall match characteristics of timber on sale.
MARK AS DONE
Mitigation Option : Verify Log list
Log list: made at log yard II.​ Volumes, composition of species, and sizes in log list shall match characteristics of timber on sale.
MARK AS DONE
Mitigation Option : Verify Log list
Log list: made at log yard II.​ Volumes, composition of species, and sizes in log list shall match characteristics of timber on sale.
MARK AS DONE
Mitigation Option : Verify Log list
Log list: made at log yard II.​ Volumes, composition of species, and sizes in log list shall match characteristics of timber on sale.
MARK AS DONE
Mitigation Option : Verify Log list
Log list: made at log yard II.​ Volumes, composition of species, and sizes in log list shall match characteristics of timber on sale.
MARK AS DONE
25
Contract on sale-purchase
Source Types:Conversion timber
Mitigation Option : Verify Contract on sale-purchase
Contract on sale-purchase: proves that timber was officially sold by government agency, and that royalties were paid.
MARK AS DONE
Mitigation Option : Verify Contract on sale-purchase
Contract on sale-purchase: proves that timber was officially sold by government agency, and that royalties were paid.
MARK AS DONE
Mitigation Option : Verify Contract on sale-purchase
Contract on sale-purchase: proves that timber was officially sold by government agency, and that royalties were paid.
MARK AS DONE
Mitigation Option : Verify Contract on sale-purchase
Contract on sale-purchase: proves that timber was officially sold by government agency, and that royalties were paid.
MARK AS DONE
26
Royalty payment receipt (certificate)
Source Types:Conversion timber
Mitigation Option : Verify Royalty payment receipt (certificate)
Royalty payment receipt (certificate): to be compared with market prices and minimum prices set by the Ministry of Industry and Commerce for current year. This information may provide an indication as to whether timber was auctioned or sold via negotiations at the lowest price (which can be indicative of conspiracy between officials and buyer).
MARK AS DONE
Mitigation Option : Verify Royalty payment receipt (certificate)
Royalty payment receipt (certificate): to be compared with market prices and minimum prices set by the Ministry of Industry and Commerce for current year. This information may provide an indication as to whether timber was auctioned or sold via negotiations at the lowest price (which can be indicative of conspiracy between officials and buyer).
MARK AS DONE
Mitigation Option : Verify Royalty payment receipt (certificate)
Royalty payment receipt (certificate): to be compared with market prices and minimum prices set by the Ministry of Industry and Commerce for current year. This information may provide an indication as to whether timber was auctioned or sold via negotiations at the lowest price (which can be indicative of conspiracy between officials and buyer).
MARK AS DONE
Mitigation Option : Verify Royalty payment receipt (certificate)
Royalty payment receipt (certificate): to be compared with market prices and minimum prices set by the Ministry of Industry and Commerce for current year. This information may provide an indication as to whether timber was auctioned or sold via negotiations at the lowest price (which can be indicative of conspiracy between officials and buyer).
MARK AS DONE
27
Bank deposit slip
Source Types:Plantation timber – smallholders
Mitigation Option : Verify Bank deposit slip
MARK AS DONE
28
Payment receipt (certificate)
Source Types:Plantation timber – smallholdersPlantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestVillage forests
Mitigation Option : Verify Payment receipt (certificate)
MARK AS DONE
Mitigation Option : Verify Payment receipt (certificate)
Through Bank of Laos.
MARK AS DONE
29
Management plans for National Protected Areas
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Management plans for National Protected Areas
Management plans for National Protected Areas, protection and production forest areas: shall set environmental limitations for logging activities. Plantation management plan for registered plantations: to find out whether plantation is situated outside of conservation and protection forests, whether plan provides standards for application of pesticides and fertilisers, procedures on storing of chemicals and disposal of empty containers, whether list of banned pesticides is available.
MARK AS DONE
Mitigation Option : Verify Management plans for National Protected Areas
Management plans for National Protected Areas, protection, and production forest areas: allocation of logging areas shall comply with management plans, and protection sites (habitats of rare wildlife species, areas with high biodiversity) shall be set aside.
MARK AS DONE
30
Summary report
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Summary report
Summary report of actual implementation of measures to mitigate and minimise impacts.
MARK AS DONE
31
Logging contract
Source Types:Conversion timberPlantation timber – concessionsTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Logging contract
Logging contract (for conversion timber): borders of logging area must comply with project design (route of road or transmission line, maximum flooding level of reservoir etc.)
MARK AS DONE
Mitigation Option : Verify Logging contract
Logging contract: protection sites (habitats of rare wildlife species, areas with high biodiversity) and trees of prohibited species shall be mapped and set aside.
MARK AS DONE
Mitigation Option : Verify Logging contract
Logging contract (for conversion timber): to find out whether logging area falls within protection or conservation forests
MARK AS DONE
Mitigation Option : Verify Logging contract
Check that teak was is not included
MARK AS DONE
Mitigation Option : Verify Logging contract
Basic information on permitted timber for logging for comparison with log list and checking of its validity.
MARK AS DONE
32
Records of good agricultural practices
Source Types:Plantation timber – concessionsPlantation timber – smallholders
Mitigation Option : Verify Records of good agricultural practices
Records of good agricultural practices, and records of complaints and actions taken to resolve them, are reviewed by the Department of Agriculture once a year.
MARK AS DONE
33
License on import of pesticides.
Source Types:Plantation timber – concessionsPlantation timber – smallholders
Mitigation Option : Verify License on import of pesticides
MARK AS DONE
34
Records on pesticides turnover.
Source Types:Plantation timber – concessionsPlantation timber – smallholders
Mitigation Option : Verify Records on pesticides turnover
MARK AS DONE
35
Pesticide registration certificate
Source Types:Plantation timber – concessionsPlantation timber – smallholdersConversion timberTimber sourced via selective logging and concessions in natural production forestVillage forests
Mitigation Option : Verify Pesticide registration certificate
MARK AS DONE
Mitigation Option : Verify Pesticide registration certificate
For Plantations. Companies shall report to the Labour Inspection Agency on assessment of risks to safety and health within the labour units, and to the Labour Inspection Agency on accidents
MARK AS DONE
36
List of banned pesticides.
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify List of banned pesticides
For Plantations. Companies shall report to the Labour Inspection Agency on assessment of risks to safety and health within the labour units, and to the Labour Inspection Agency on accidents
MARK AS DONE
37
Logging permit
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Logging permit
Logging permit: protection sites (habitats of rare wildlife species, areas with high biodiversity) and trees of prohibited species shall be mapped and set aside.
MARK AS DONE
Mitigation Option : Verify Logging permit
Check that teak was is not included
MARK AS DONE
Mitigation Option : Verify Logging permit
Basic information on permitted timber for logging for comparison with log list and checking of its validity.
MARK AS DONE
38
Instructions on the correct use of pesticides
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Instructions on the correct use of pesticides
For Plantations. The document should include information on the negative impacts of pesticide exposure. Companies shall report to the Labour Inspection Agency on assessment of risks to safety and health within the labour units, and to the Labour Inspection Agency on accidents
MARK AS DONE
39
Tree marking report
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Tree marking report
Tree marking report: protection sites (habitats of rare wildlife species, areas with high biodiversity) and trees of prohibited species shall be mapped and set aside.
MARK AS DONE
Mitigation Option : Verify Tree marking report
Check that teak was is not included
MARK AS DONE
40
Report on completion of UXO survey or UXO clearance
Source Types:Plantation timber – concessionsConversion timberPlantation timber – smallholders
Mitigation Option : Verify Report on completion of UXO survey or UXO clearance
MARK AS DONE
41
Government approval
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Government approval
Government approval for prohibited tree species: can be allowed only in case of forest conversion.
MARK AS DONE
42
UXO/Mine Accident/Victim Reports
Source Types:Plantation timber – concessionsConversion timberPlantation timber – smallholders
Mitigation Option : Verify UXO/Mine Accident/Victim Reports
MARK AS DONE
43
Employment contract
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Employment contract
The presence of labor contracts shall be verified during onsite visits.
MARK AS DONE
44
Local villages
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Local villages
Receive input from local villagers or stakeholder on whether employment has been open to Lao nationals and whether it is onsidered fair.
MARK AS DONE
45
Payslips and payment receipts
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Payslips and payment receipts
Review payslips and payment receipts during onsite audits
MARK AS DONE
46
Resettlement plan
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Resettlement plan
MARK AS DONE
47
Land acquisition assessment
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Land acquisition assessment
MARK AS DONE
48
Ethnic minority development plan
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Ethnic minority development plan
MARK AS DONE
49
Memo with the estimation of compensation signed by all stakeholders
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Memo with the estimation of compensation signed by all stakeholders
MARK AS DONE
50
Records from log yard I
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Records from log yard I
Records from log yard I: basic information on permitted timber for logging for comparison with log list and checking of its validity
MARK AS DONE
51
Transport permit
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Transport permit
Transport permits as required for plantation timber: this is the only official document for plantation timber that specifies composition, quantity and quality.
MARK AS DONE
Mitigation Option : Verify Transport permit
Transport permit for timber commodities. Verify that information contained in the document correspond, and relate to the material transported and purchased.
MARK AS DONE
Mitigation Option : Verify Transport permit
Transport permit for timber commodities. Verify that information contained in the document correspond, and relate to the material transported and purchased.
MARK AS DONE
52
Sale contract
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Sale contract
Sale contract: the sale contract with the government (for natural timber) is the key document which provides legitimate grounds for issuing all other permissions. Verify that information contained in the document correspond, and relate to the material transported and purchased.
MARK AS DONE
Mitigation Option : Verify Sale contract
Sale contract: the sale contract with the government (for natural timber) is the key document which provides legitimate grounds for issuing all other permissions. Verify that information contained in the document correspond, and relate to the material transported and purchased.
MARK AS DONE
53
Removal permit
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Removal permit
Removal permit from log yard II. Verify that information contained in the document correspond, and relate to the material transported and purchased.
MARK AS DONE
Mitigation Option : Verify Removal permit
Removal permit from log yard II. Verify that information contained in the document correspond, and relate to the material transported and purchased.
MARK AS DONE
54
Export license
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Export license
MARK AS DONE
55
Certificate of origin
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Certificate of origin
MARK AS DONE
56
Packing list
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Packing list
MARK AS DONE
57
Customs declaration form
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Customs declaration form
MARK AS DONE
58
Sale-purchase contract
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Sale-purchase contract
MARK AS DONE
59
Government approval for prohibited tree species
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify Government approval for prohibited tree species
It is recommended to avoid sourcing CITES listed species. At a minimum, this document shall be in place. The origin of the timber shall be confirmed before sourcing.
MARK AS DONE
Mitigation Option : Verify Government approval for prohibited tree species
It is recommended to avoid sourcing CITES listed species. At a minimum, this document shall be in place. The origin of the timber shall be confirmed before sourcing.
MARK AS DONE
60
CITES permit
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Verify CITES permit
It is recommended to avoid sourcing CITES listed species. At a minimum, this document shall be in place. The origin of the timber shall be confirmed before sourcing.
MARK AS DONE
Mitigation Option : Verify CITES permit
It is recommended to avoid sourcing CITES listed species. At a minimum, this document shall be in place. The origin of the timber shall be confirmed before sourcing.
MARK AS DONE
Stakeholder consultation
Stakeholder consultations can vary significantly in scope. It can range from consultation with indigenous peoples and local communities to have a single question raised with authorities in the sourcing country. The first step in any public consultation is to identify the relevant stakeholders. This requires first-hand knowledge of the communities and languages spoken. Always document the undertaking of a consultation process for future reference.
Risk mitigation options
1
Local villages
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Consult Local villages
Consultation with local villagers and stakeholders that no logging takes place outside plantation concession boundaries.
MARK AS DONE
Mitigation Option : Consult Local villages
Consult local villages in the areas adjacent to plantations to verify the absence of conflicts
MARK AS DONE
Mitigation Option : Consult Local villages
Consultation with surrounding villagers to verify if there are any complaints which have not been formalised. Verify is the complaint is being handled.
MARK AS DONE
2
Provincial Agriculture and Forestry Office
Source Types:Conversion timber
Mitigation Option : Consult Provincial Agriculture and Forestry Office
Consult the Provincial Agriculture and Forestry Office and Department of Forestry of the Ministry of Agriculture and Forestry: to confirm that inventory and logging plans have been developed based on field survey.
MARK AS DONE
3
Forest workers
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Consult Forest workers
Interview with forest workers shall confirm that PPE is provided and being used.
MARK AS DONE
4
Re-allocated communities
Source Types:Plantation timber – concessionsConversion timberTimber sourced via selective logging and concessions in natural production forestPlantation timber – smallholdersVillage forests
Mitigation Option : Consult Re-allocated communities
Consult with re-allocated communities to verify that they have been adequately compensated.
MARK AS DONE
Field verification
Not all risks can be mitigated unless the actual harvest site and operations are visited by competent staff or consultants able to verify legal compliance of the forest operations. If an onsite verification is needed will depend on the type of risks and the risk level in the country of origin. First-hand knowledge on forest operations and language skills are required to conduct a meaningful onsite verification.
Risk mitigation options
1
Logging area
Source Types:Plantation timber – concessionsConversion timberPlantation timber – smallholders
Mitigation Option : Visit Logging area
Onsite verification to verify that mapped boundaries ar reflect the boundaries on the ground.
MARK AS DONE
Mitigation Option : Visit Logging area
To verify that the plantation concession does not cover a greater area than 100 ha.
MARK AS DONE
Mitigation Option : Visit Logging area
Conduct onsite verification to ensure boarders are respected
MARK AS DONE
Mitigation Option : Visit Logging area
Conduct onsite verification to confirm legal management practices.
MARK AS DONE
Mitigation Option : Visit Logging area
Safe handling of pesticides shall be confirmed through observations and interview with staff. Plans regarding handling of pesticides shall be confirmed.
MARK AS DONE
Mitigation Option : Visit Logging area
Visit logging area to verify that teak has not been harvested
MARK AS DONE
2
Logging plan
Source Types:Conversion timber
Mitigation Option : Visit Logging plan
Compliance with compliance of legal requirements shall be confirmed at the ground
MARK AS DONE
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