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This page looks different to the other pages on the Sourcing Hub as material from Indonesia is licensed under the FLEGT licensing scheme. FLEGT licensed timber and timber products are considered to comply with the requirements of the EU Timber Regulation (EUTR), so you do not need to exercise due diligence on these products.
This means:
If it's valid, the FLEGT licence automatically meets the requirements of the EU Timber Regulation.
The United Kingdom's FLEGT Licensing Process
If you are an operator in the UK importing Indonesian timber, you must submit the electronic FLEGT licence for verification to Competent Authority via email to: flegtenquiries@beis.gov.uk before the timber arrives in the UK. The form to submit the licence can be found here, and further information is available on the Competent Authority's website. There is a £9.60 fee associated with the verification.
Other EU Member State Processes for FLEGT Licensing
The exact process in each member state is different, and you should check with your competent authority to be sure to comply. There is an IT system called FLEGIT that enables EU operators to submit FLEGT licences to Competent Authorities electronically. Some member states will have established their own electronic system for Operators to submit their licences through, check with the competent authority prior to using the FLEGIT platform.
We provide more information on forestry in Indonesia and the FLEGT scheme below, for those interested.
Forestry in Indonesia
Indonesia has been, for many years, one of the most significant players in the international trade of tropical timber. Nearly half of the country is covered by forests, and the timber extracted from this resources is converted into many products, including plywood, furniture, pulp and paper. Indonesia’s main export markets are China, the EU, Japan and Korea.
Forests in Indonesia are categorised as hutan negara (state forests) and hutan hak (forests subject to rights). Ownership is split between:
Indonesia was the first country in Asia to sign a voluntary partnership agreement (VPA) with the EU in 2013. In November 2016, the VPA came into full effect when the European Commission endorsed the country's timber legality assurance system, the 'Sistem Verifikasi Legalitas Kayu (SVLK)'. Since then, Indonesia has been able to issue FLEGT licenses to verified legal timber products it exports to the EU. The licenses are issued in the form of 'V-Legal Documents'.
Indonesia also applies the SVLK to exports to non-EU countries. These are also accompanied by 'V-Legal Documents'.
FLEGT Licenses for Indonesian Timber
V-Legal Documents are Indonesian export licences attesting legality. As the Indonesia-EU Voluntary Partnership Agreement (VPA) has been fully endorsed, Indonesia now issues V-Legal Documents as FLEGT licences for timber bound for the EU.
Companies that comply with the timber legality assurance system (SVLK) need to attach a V-Legal Document to their consignments for export to any international market. The V-Legal Document specifies that the timber products being shipped comply with the legality and sustainability standard and the supply chain control requirements as stipulated in Indonesian regulations and the VPA. Thus the V-Legal Document provides assurance that timber or timber products are legal. V-Legal Documents are issued by bodies authorised by the Indonesian government to act as licensing authorities.
The FLEGT licence format is set out in Annex IV of the Indonesia-EU Voluntary Partnership Agreement (VPA). It looks similar to the V-Legal Document, but has ‘FLEGT licence’ clearly stated on the top right of the licence, in the box marked 'B'. V-Legal Documents continue to be issued for exports to other markets for the products covered in the VPA. Indonesia has developed an annex to the FLEGT licence that will be used if more than one product is shipped under one licence.
Indonesian legal framework
The Forestry Law (Law No. 41 of 1999) is the primary legislative instrument that governs forestry in Indonesia. It replaced the Basic Forestry Law (Law No. 5 of 1967) that had been in effect for more of the New Order period (1965–1998). The Constitution does not mention forests explicitly, but does refer to the state’s control over all natural resources of the country. Although the Basic Agrarian Law (BAL, Law No. 5 of 1960) purports to apply to all land in Indonesia, since 1967, the government has regarded all areas designated as forest as being regulated exclusively by these forestry laws.
There are three main administrative forest categories for state forests in Indonesia:
The following forest management permits are legal in Indonesia:
A moratorium on granting new concession licenses has been in place in Indonesia since 2011 (renewed in 2014). Harvesting on concessions is regulated according to these various types of Concession Permits and Licenses (IUPHHK), issued by the Ministry of Environment and Forestry (MoEF), which defines boundaries, areas, duration and harvestable timber species. The Annual Work Plan (known as RKT) and Ten Year Work Plan (called RKUPHHK or simply RKU) – both of which have to be approved by the MoEF – specify harvesting volumes and logging areas. Receipts relating to tax payments as well as roundwood transport documents (SKAU) are retained by the company, as well as a registration number and the Forest Product Legality Documentation (FAKO) for processed logs issued by the District Forest Office.
Harvesting by State Forest companies requires Ten Year Work Plans, followed by Annual Work Plans, specifying harvesting block, a Stand Inventory Before Felling document (called ITSP “Inventarisasi Tegakan Sebelum Penebangan”) and a Logging Plan. For harvesting in Private Forests (known as HR “Hutan Rakyat” and defined as a minimum area of 0.25 ha), both land certificates as well as roundwood transport documents (SKAU) are needed. The type and volume of timber to be harvested has to be reported to the Chief of Village for approval and issuing of the SKAU.
Apart from the MoEF, the District Forest Office and the Chief of Village, mentioned above, there are technicians of Sustainable Forest Management, called GANISPHPL “Tenaga Teknis Pengelolaan Hutan Produksi Lestari”, who have 19 types of qualification (trained by the authorities) for writing standardised work plans, checking/approving harvesting plans, measuring logging volumes/area, etc. The Government employs experts, called WASGANISPHPL (15 types) for GANISPHPL supervision.
The VPA and the SVLK
There is a mandatory Indonesian timber legality verification system, called SVLK "Sistem Verifikasi Legalitas Kayu", which forms the basis of the ratified 2013 Voluntary Partnership Agreement (VPA) between the EU and Indonesia – developed following the 2005 Forest Law Enforcement, Governance and Trade (FLEGT) Regulation. This policy is mandatory for all businesses ranging from upstream to downstream sectors where regulatory compliance is verified by the acquisition of certificates based on criteria and standards appropriate to the type of business.
The Indonesian regulation on the “Standards and Guidelines on the Assessment of Performance of Sustainable Forest Management and the Verification of Timber Legality in the State and Privately-owned Forests” (Forestry Minister's Regulation P.38/Menhut-II/2009) establishes the Timber Legality Assurance System (TLAS). TLAS is the basic system used to assure the legality of timber and timber products produced in Indonesia for export to the Union and to other markets (EU/Indonesia VPA, Annex V).
The TLAS comprises the following elements:
The TLAS also includes the Indonesian sustainability scheme and targets to improve forest governance, to suppress illegal logging and the associated timber trade to ensure credibility and to improve the image of Indonesia's timber products (Council Decision 2014/284/EU and Commission Decision (EU) 2015/1158 known here after as the ‘EU/Indonesia VPA’, Annex V)
Key actors:
Operation of the SVLK
Indonesia’s SVLK is designed to verify the legality of timber from the forest or the point of import through the entire supply chain to the point of final sale or export. See Annex V of the VPA. The application of SVLK is mandatory for all forest management units and industries, traders and timber depots, and for all export destinations.
The VPA includes different legality standards for timber and timber products from different types of permits and rights holders. For each legality standard, the VPA lists criteria, indicators and verifiers that can be used to prove compliance. In addition, the underlying Indonesian legislation describes agreed upon verification methods. See Annex V of the VPA and the SILK website’s page on regulations.
Auditors called Conformity Assessment Bodies (CABs) verify the compliance of timber producers, traders, processors and exporters with the relevant legality standard. Operators that pass the audit are issued with a legality certificate. The legality certificate is valid for three years for large companies and for up to ten years for small-scale operators or low risk operators. Surveillance visits take place every year (large companies) or every two years (small-scale operators or low risk operators).
Licensing authorities issue FLEGT licences to accompany each consignment of verified legal timber exports from registered operators that hold a valid legality certificate. This assessment and licensing are continuously monitored and informed by civil society actors acting as independent monitors of the timber legality assurance system.
In addition ‘periodic evaluation’ (termed ‘independent audit’ in other VPAs) assess the functioning of the legality assurance system at least once a year.
To get certified, timber-based industries, timber depots, traders including exporters, and small-scale privately owned (household or cooperative) forests must conform to the relevant legality standard.
An alternative procedure called Supplier’s Declaration of Conformity (SDoC) can be used to enter SVLK supply chains under certain conditions. This alternative procedure is only open to small and medium enterprises and smallholders who deal only with low-risk timber from privately-owned forests and/or SVLK-certified plantation timber from state-owned company (Perhutani).
A sustainability standard is also mandatory for state owned forests managed by companies (natural and plantation forest concessions). Companies must conform to this standard no later than the end of the three-year validity period of their first legality certificate.
All operators working on the basis of permits included in the VPA need to be SVLK certified (or provide a Supplier’s Declaration of Conformity), regardless of whether they export or place timber products on the domestic market. Only exporters need also to have a V-Legal Document for each consignment or a FLEGT licence if the export is destined to the EU (once FLEGT licensing starts). Public summaries of all audits and surveillance visits are available on the Ministry of Environment and Forestry’s SILK website and the respective sites of the Conformity Assessment Bodies.
Problems / issues raised with SVLK
Christine Overdevest & Jonathan Zeitlin in their 2016 report Experimentalism in Transnational Forest Governance: Implementing EU Forest Law Enforcement Governance and Trade (FLEGT) Voluntary Partnership Agreements in Indonesia and Ghana take a comprehensive look at the issues/shortcomings of the SVLK that have been identified and the actions taken to address these issues. We have extracted key points from this report:
Actions taken to address these problems/issues Overdevest and Zeitlin discuss, at length, the actions taken to address the issues mentioned above, in the lead up to the endorsement of the SVLK system by the EC.
The European Parliament resolution - Responding to criticisms of the SVLK raised by Human Rights Watch (whose report is explicitly cited) and the Anti-Forest Mafia Coalition (the publication of whose report was carefully timed to feed into the debate), the European Parliament resolution:
The Joint Technical Assessments - The VPA stipulates that joint technical assessments had to occur before SVLK timber could receive a FLEGT export licence. These assessments were intended to inform both parties about the fitness for purpose of the TLAS system, based on a review of implementation on the ground, including how information is shared among auditors, independent monitors, local government, and licensing authorities, resulting in recommendations for changes needed to the VPA and/or the SVLK regulation to ensure the credibility of FLEGT licences.
Stage I of the joint assessment, concluded in September 2013, involved field visits to three provisions, a stakeholder workshop, meetings with official representatives from both parties, and a report co-authored by experts from Indonesia and the EU. This assessment resulted in a joint Action Plan which identified 17 timetabled actions needed for Indonesia to move from SVLK certification to the issuance of FLEGT licences.
The Action Plan committed Indonesia to:
The Action Plan listed a number of specific areas needing additional discussion, including: ‘allocation of forest resources and permitting, environmental requirements, labor rights, and respect for use rights of other parties and application scope’ (Indonesian Ministry of Forestry 2014).
Stage II of the joint assessment, which took place in the fall of 2014, included a review of progress in carrying out these commitments as well as further field testing of the SVLK, and resulted in a revised Action Plan outlining the steps that still needed to be taken before FLEGT licensing could be approved.
Between September 2014 and January 2016, EU and Indonesian officials, accompanied by representatives of domestic civil society and private business, convened regularly in the Joint Implementation Committee to monitor the process and follow up on action items, supported by Joint Expert Meetings to evaluate progress on the SVLK and multi-stakeholder Joint Working Groups (JWGs) to resolve outstanding problems (Indonesia-EU 2014).
The participation of both EU officials and civil society representatives in the meetings ensured that sensitive issues raised by the EP Resolution and NGO reports would be addressed, including not only the roll-out of the SVLK itself, but also the availability of information, the effectiveness of independent monitoring, and the enforcement of certification requirements for all new conversion permits.
Conclusion
The review and endorsement of the SVLK system, undertaken over a number of years by the European Union has considered these issued specifically raised by stakeholders, concluded with the endorsement of the SVLK system by the EC.
Preferred by Nature will continue to monitor the progress of Indonesia very closely, and note the following conclusion of this report, completed in 2015 prior to the final endorsement of the SVLK by the European Commission, but still relevant today:
We found that the VLK legality standards consist of an easily auditable document checklist, and examined the implications of this approach for addressing the key issues of corruption and land and resource tenure. This revealed how the focus on documentation ignored the issue of whether concessions, plan approvals, or harvest or transport permits were issued through corrupt practices. This is perhaps not surprising, given the limited authority, capacity, and incentive for private auditors, hired by private companies, to uncover either government or private-sector corruption. Regardless of the justification, verifying operations as “legal” that have engaged in corruption obscures its significance relative to the issues that are covered in the standards, and risks further entrenching and legitimating that corruption (Abidah Setyowati & Constance L. McDermott, 2017). VIEW LESS
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FSC certified area: 3.146 Mha, updated April 1, 2023